Oldfields School is committed to the intellectual and moral development of young women. In a culture of kindness and mutual respect, we encourage each student to make the most of her academic and personal potential. We seek to guide each student to grow in character, confidence, and knowledge by encouraging her to embrace the values of personal honesty, intellectual curiosity, and social responsibility.
Our motto – Fortezza, Umilitade, e Largo Core - Courage, Humility, and Largeness of Heart, are the core values and beliefs that define our school culture.
Oldfields School is an equal opportunity employer, and is constantly seeking to provide our students with the best faculty and administration available. We seek applicants who are open to professional growth and are committed to our mission and motto.
Interested candidates should send resume, cover letter and references in pdf format to Human Resources, The Oldfields School at firstname.lastname@example.org
Job Title: Facilities Director
Updated: January 2019
Supervisor: Director of Finance & Business Operations
School Description: Oldfields School is an all-girls boarding and day school in northern Baltimore County. Oldfields School is committed to the intellectual and moral development of young women. In a culture of kindness and mutual respect, we encourage each student to make the most of her academic and personal potential. We seek to guide each student to grow in character, confidence, and knowledge by encouraging her to embrace the values of personal honesty, intellectual curiosity, and social responsibility. Courage, Humility, and Largeness of Heart, are the core values and beliefs that define our school culture.
Summary: The Director of Facilities is responsible for the oversight of the physical plant, building maintenance, campus grounds, energy management, and provides support for campus safety and security. The Director of Facilities organizes, administers, and leads a comprehensive program of maintenance and custodial services that provide and maintain, in an efficient and economical manner, the facilities, grounds, vehicles, equipment, and furnishings of the school so that all students, staff, and the community are assured of clean, safe, attractive, and healthy places in which to learn, work and live.
Essential Job Functions:
- Manage the careful maintenance of buildings, grounds and cleaning programs that keep the school’s appearance in exemplary condition.
- Responsible for department personnel management, including onboarding, scheduling, performance evaluation, training and development, and performance improvement of maintenance and custodial staff of Oldfields. Consult with the human resource department as needed.
- Manage and prioritize the request for all facility work orders using established processes and/or develop new processes as appropriate to improve performance and support. Ensure proper and prompt follow-up and status is provided on work orders to the requesting party.
- Oversee scheduling and performance of regular preventive maintenance on all building systems, including mechanical, electrical, plumbing, roofs, wells, septic systems, roofs, safety and monitoring systems, school vehicles, and other school equipment. Oversee and review all reports and inspections of all building systems as needed for compliance (boiler, fire alarms, elevators, drinking water, septic, asbestos, etc.).
- Establish policies and protocol that meet all required environmental, health, and maintenance standards as required by law and work with the administration to ensure compliance with all regional, state, and federal regulations and laws as they impact the school.
- Select 3rd-party maintenance contractors and manage the fulfillment of their contract obligations, including quality control of their work. Oversee the work of all outside contractors to ensure compliance with contractual agreements and budgetary restrictions. Arrange bids and develop specifications for all outside contractual work which exceeds a set limit as determined by supervisor.
- Ensure facility readiness for day-to-day events as well as special events with the designated events coordinator. Collaborate with program and staff leadership, to understand special needs and maintain quality of support to the mission (e.g. academic leaders, food service, athletics, technology, security). Provide facilities support to campus events as needed. Develop an emergency on-call schedule to support residents and staff during off-hours and weekends.
- In corroboration with the Director of Security and other administration personnel, assist with maintaining safety on campus. Assist with the review and execution of the school’s crisis management plan.
- Create annual operating budget and capital renewal (PPRRSM) budget for facilities department in conjunction with the Director of Finance and Business Operations, as well as with the advice of the Building and Grounds Committee.
- Monitor and control facilities expenditures based upon the approved annual budget.
- Develop a facilities inventory and maintenance program that provides historical as well as planned repairs, maintenance, and replacement of all fixed assets. This should include acquisition date of the asset, warranty information, dates of any repairs or maintenance and who performed the work.
- Develop and maintain an ongoing vehicle and equipment replacement program for budgeting purposes. Manage current fleet to ensure full operation and functionality.
- Organize, schedule, and supervise all repair and construction projects, with sensitivity to school seasonality and operational need.
- Participate constructively in the strategic development and management of the campus (e.g. master plan, zoning compliance, utilities services, energy management).
- Assume responsibility for other projects as assigned by the Head of School or the Director of Finance and Business Operations.
- Ten years of related technical work experience is required, including a minimum of two years’ experience in an educational setting. Related experience could entail construction, plant engineer or facility management.
- College or trade school degree/diploma or equivalent experience required, preferably in one of the following disciplines: Industrial Management, Construction Management, Civil, Mechanical or Electrical Engineering or Architecture.
- Experienced in reading and understanding blueprints and building specifications.
- Demonstrated knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.
- Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades and personal experience in at least one technical trade (carpentry, mechanical, electrical, structural).
- Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate BAS (building automation system). Related experience with databases sufficient to comfortably apply the CMMS features.
- Strong interpersonal and communication skills (oral and written). Confidence in conveying information to all types of members of the community, including teachers, administrators, trustees, parents, students.
- Ability to juggle and manage multiple priorities successfully
- Commitment to the institution’s needs and readiness to respond 24/7/365 as reasonable and necessary.
- Strong supervisory, organizational, technical, and analytical skills
- Proven success developing and balancing an annual budget
- Problem solver with a high degree of diplomacy
- Detail-oriented to recognize needs or missed work and follow-up accordingly
- Able to work collaboratively with a team or as a member of a team
- Self-motivated and ability to work independently
- Possess current and valid driver’s license
- Ability to remain active throughout the work shift is required.
- May include regular lifting, standing, etc. for extended periods of time.
- Ability to lift and/or carry at least 100 lbs. occasionally; 50 lbs. regularly.
Classification: Exempt Full-Time, 12-month position (or other specific to job)
Interested candidates should send resume, letter of intent as it relates to the job as specified and three professional references in pdf format to Oldfields School at email@example.com (we prefer electronic attachments to paper). Criminal background checks are done on all new hires. Oldfields School offers a dynamic and supportive work environment, competitive salaries and a generous benefits package. Oldfields School is an Equal Opportunity Employer.
Date: January 4, 2019
Report: Head of School
Oldfields School, an all-girls international boarding and day school, grades 8-12 in northern Baltimore County, is looking for an experienced Director of Academic and Programmatic Affairs. This is an outstanding opportunity for a person with a high degree of integrity and a keen interest and deep commitment to the value of a single-sex independent school education.
The Director of Academics and Programmatic Affairs will oversee the practical and strategic aspects of the Oldfields academic program, manage and enhance current systems while leading the School in defining and meeting its long-term strategic goals. The incumbent will maintain strong relationships with a wide range of constituents, including faculty members, department chairs, students and their families working to define and achieve success across the Oldfields curriculum. He/she will provide leadership, awareness and an understanding of the importance of an all-girls secondary school education, while helping to mentor and develop relevant skills within our adult community and advancing an academic program that appropriately challenges each girl to explore and develop as a confident learner. This position reports to the Head of School and serves on the School’s Program Team and Leadership Team.
Specific responsibilities include:
Management of Comprehensive Program:
- Oversee and lead the ongoing development of a uniform, detailed curriculum.
- Preview prospective student files as part of the student admissions process and provide feedback to the Admissions Committee regarding candidates’ suitability for Oldfields’ academic program.
- In partnership with members of Program Team, coordinate an appropriate academic experience for each student, ensuring that she is placed in classes determined by previous academic experiences, assessments, and input from colleagues and families.
- Ensure that student accommodations are utilized.
- Build the annual master academic schedule for students and teaching faculty.
- In partnership with department chairs and the Registrar, generate grades and comments, ensuring that all assessments and evaluations are produced in a timely and professional manner, and that academic records are kept in accordance with the best educational practices.
- Execute observations and evaluations for teaching faculty.
- Uphold student academic integrity.
- Provide support and work collaboratively with advisors to manage parent, faculty, or student concerns or conflicts related to the academic program.
- Oversee and manage the academic and departmental budgets with department chairs.
Leadership of Comprehensive Program:
- Lead and partner in the implementation of opportunities for ongoing faculty professional development, including off-campus workshops and conferences, new faculty and faculty orientation, and faculty professional development days.
- Create and maintain systems that recognize academic effort and achievement, including academic assemblies.
- Oversee faculty mentor program.
- Partner with Head of School to facilitate weekly Faculty Meeting.
- In partnership with other members of the Program Team, oversee the School’s signature May Program and seminar series.
- Represent the academic program on the Health and Wellness Team.
- Participate in the hiring process.
- Oversee academic policies outlined in Community Guidebook and Employee Handbook.
- Represent the School at gatherings and conferences.
- Perform other duties as assigned by the Head of School.
Administrator and Faculty Duties:
- Serve as Administrator on Duty.
- Manage coverage for absent teachers.
- Teach a minimum of one class each term.
- Participate in one season of co-curricular responsibilities.
- Minimum of Bachelor’s Degree
- Demonstrated experience in independent schools, including residential life, advising, and academics.
- Administrative leadership experience is recommended, potentially as a head of a department and/or academic program area, including experience with strategic planning, curriculum development, teaching faculty observation and evaluation, and budget management.
- Ability to communicate effectively, both orally and in writing.
- Strong analytical and decision-making skills.
- Skilled in promoting a vision, communicating a strategy, and implementing goals.
Interested candidates should send resume, letter of interest, educational philosophy statement and three professional references in pdf format to Oldfields School to firstname.lastname@example.org. (We prefer electronic attachments to paper.) Onsite interview is required. First round interviews will be conducted during the week of January 28 and finalist interviews in early February. Criminal background checks are performed on all new hires.
Oldfields School offers a dynamic and supportive work environment, competitive salaries, and a generous benefits package & on-campus housing is available. Oldfields is an Equal Opportunity Employer.