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EACH GIRL'S SUCCESS
An exceptional independent boarding and day school for girls grades 8-12

Parent Registration Forms

As Oldfields parents, there are several forms that you need to read, understand, and sign. Your daughter has a separate set. Here are a few basic instructions to help you complete your portion of registration:

  1. Please sign ALL the forms. If the form does not apply to you just check “Does Not Apply". You are still required to sign the form in order to proceed.
  2. If you need to log out before completing all of the forms, you can save and come back later.
  3. You cannot submit until all required fields are answered on all the forms. Once you submit, a confirmation page will let you know that we received your forms.

That’s it! If you have any questions, don't hesitate to contact us at Admission@OldfieldSchool.org or 410-472-4800.


Oldfields School, Inc. E-Sign Consent and Disclosures

When you check I AGREE below, you consent to get all disclosures required by law electronically and to provide your signature electronically. Your consent applies to disclosures we give you now and later, including enrollment contracts, consents, and other forms/notices related to your child’s enrollment at Oldfields School that we provide (“Communications”). We also may send alerts to the email address you've given us, including alerts that Communications are on our website.

You confirm that you can access and read and agree to all of these terms and conditions. You agree that your electronic signature will have the same force and effect and will bind you to the all terms and conditions in the same manner and to the same extent as a physical signature would do. You also agree that any documents that you electronically sign are electronic records that may be transferred, authenticated, stored, and transmitted by electronic means.

You may withdraw your consent to receive electronic disclosures at any time by sending us notice as provided below. You may obtain paper copies of disclosures without charge and update your contact information by writing to us with your request at:

Oldfields School, Inc.
1500 Glencoe Road
Sparks Glencoe, Maryland 21152

To be able to access, view, and retain electronic Communications that we make available to you, you must have the following equipment and software:

  • A personal computer or other device that is capable of accessing the Internet
  • A current version of an Internet web browser that we support
  • A current version of software that permits you to receive and access Portable Document Format or (PDF), such as Adobe Acrobat Reader
  • An email account with an Internet service provider and email software
  • To retain a copy of electronic Communications your device must have the ability to print and/or store PDF files. You should print or save a copy of this E-Sign Consent for your records.
  • Sufficient electronic storage capacity on your device’s hard drive or other data storage unit

(Our website is optimized for use with most widely used browsers. If you use a different browser, you may not be able to take full advantage of all the features of the website.)

All Communications in either electronic or paper format from us to you will be considered “in writing. ”You should print or save for your records a copy of this consent and any other Communication that is important to you (a paper copy will be provided to you upon request, if you are accessing this consent through a device that we provide). You agree to update any contact information that you provide to us, including any email address, by contacting us at the address above.

By clicking "I AGREE" below, you confirm that you have read and understand the E-SIGN Consent and Disclosures, and you consent to receive disclosures and other information and communications electronically, as explained in the E-SIGN Consent and Disclosures.

Please type your full name​.


Technology Acceptable Use Policy (AUP)

2018-2019

Our goal in providing technology to the Oldfields community is to promote educational excellence by facilitating resource sharing, innovation, and communication. Oldfields School is committed to maintaining a student-centered environment where learning is an active process and students are free to discover knowledge in the style that is most effective for them. Technology should support both the needs of the student and the needs of the curriculum, and it must be an integral part of the community if the students of Oldfields are to be adequately prepared for the challenges of the future.

We believe that the Internet offers vast, diverse, and unique resources that have great educational value. While the benefits of the Internet are enormous, parents need to be aware that it is an open system, which contains pockets of material that many people find offensive. Access to such materials is actively discouraged. Unfortunately, in a global network, it is impossible to guarantee that your daughter will not encounter text, pictures, or references that are objectionable. We firmly believe that the valuable information and global interaction available on this worldwide network far outweighs the risk of uncovering questionable material, but we ask for your assistance in developing responsible attitudes, reinforcing appropriate behaviors, and observing security practices on our network.

Oldfields School Technology Terms and Conditions

Note: Throughout this document when the term network(s) is/are used it refers to the local computer network, hosted email and file storage/sharing, and/or the school phone/voicemail system

1. Acceptable Use - The purpose of technology is to support and promote education at Oldfields by providing access to unique resources and the opportunity for collaborative work. Transmission of any inappropriate material is strictly prohibited. This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade secret.

The following represent some, but not all, of the inappropriate uses that may occur:

  • Using another user’s password to access his/her network account(s)
  • Allowing another user* to use your password to access your network account(s) (*exception made for the Tech Department for troubleshooting purposes)
  • Using the School network(s) to send/receive a message under another user’s name
  • Using or borrowing another user’s computer, tablet device, phone, or phone calling card without permission
  • Using technology to harm another individual or organization, either through the school network(s) or from home
  • Viewing or editing another user’s files without permission
  • Using copyrighted material in reports without permission or proper citation of sources or duplicating copyrighted material without a license (e.g. audio compact discs, computer software, computer games, etc.)
  • Creating computer viruses and placing them on the network(s) or Internet
  • Using a VPN (virtual private network) connection to attempt to by-pass Internet access restrictions put in place by Oldfields, and/or to conceal your activity on the Internet
  • Mass mailing of “junk e-mail” or “junk voicemail” and chain letters or chain voicemails
  • Using the School network(s) in a way that would disrupt the use of the network by other users
  • Using the School network(s) to access/send/receive material that contains language, text and/or images that are vulgar, pornographic, violent or obscene in nature, racist, inflammatory, or contains obscenities (including ‘Sexting’, which is using computers/ tablets or phone devices to transmit text and/or images that would be considered suggestive or pornographic in nature)
  • Using the School network(s) to provide personal information that others may use inappropriately (for safety reasons, do not reveal your full name, personal address, phone number, or picture to anyone, and do not reveal personal information about other community members.)
  • Posting pictures or video of other community members on the Internet without their consent, and/or with the intention of doing them harm
  • Using a camera (or any type of image capturing device) in bathrooms/restrooms
  • Using the School network(s) for commercial advertising or political lobbying
  • Using the School email system or phone system to conduct a personal business or the exchange of goods (*ask for details!)
  • Watching inappropriate movies/videos at any time while under Oldfields' jurisdiction (Please refer to the page listed in the index of the Oldfields Community Guidebook for more specific details.)

2. Privileges - The use of the network(s) is/are a privilege, not a right, and inappropriate use will result in the cancellation of that privilege as well as possible review by the School Judiciary Board. The School administration will deem what is inappropriate use, and its decision is final. The administration, faculty, and staff of Oldfields School may request the system administrator to deny, revoke, or suspend specific user accounts if necessary. The system administrator may disable an account at any time if deemed necessary. Oldfields School and its administrators may modify policies regarding technology use at any time and expect users to abide by such modifications.

  • E-mail and voicemail are not guaranteed to be private. The system administrators who operate the system do have access to all messages. Messages relating to or in support of illegal activities may be reported to the School Judiciary Board and/or the appropriate authorities.
  • All students and faculty are expected to check their School e-mail and voicemail (where applicable) daily (Monday-Friday) to keep abreast of time-sensitive information.
  • Hardware and software owned by Oldfields, including wiring and infrastructure equipment, remains the property of the School and may be examined at any time by Oldfields School Technology Department personnel if necessary.
  • Printing supplies (paper and toner) are provided for public-use printers. Care should be taken when printing to avoid wasting resources. Think before you click PRINT!

3. Network Etiquette (Netiquette) - You are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to, the following:

  • Be polite. Do not be abusive in your messages to others. Use appropriate language.
  • Electronic mail (e-mail) should be succinctly written.
  • Emails intended for a specific audience should not be passed on to ‘public’ forums or individuals outside the organization.
  • All information retrieved via the network(s) should be assumed to be personal property of the author (remember to give credit to others for their ideas/work).

4. Internet Access - Access to the Internet is provided through network accounts.

  • School owned phone lines are not to be used to access Internet dial-up services.
  • Students may not use personal USB or wireless Internet access devices (i.e. "Hotspots") at school.
  • Students in the dorms do not have access to their own dedicated network\Internet connection in their room; they should not bring VOIP (Voice Over Internet Protocol) phones to school.
  • Smart speakers (i.e. “Alexa”, Google Home, Apple Home Pod, etc.) are not supported; students should not bring them to school

5. Social Networking and Picture/Video Sharing - (Facebook, Instagram, YouTube, Twitter, etc.) The success of this community is dependent on members upholding the core principles of the School.
While the School does not have a formal honor code, students assume the responsibility of supporting and maintaining a healthy environment. Each girl is expected to adhere to, and support the following core principles: Integrity, Respect, Commitment, Responsibility, and Health and Safety.

All expectations and standards described in the Guidebook should be followed when using any website, either through the school network(s) or from home. In addition, the following code of conduct is expected of all Oldfields students.

Code of Conduct (in addition to the core principles listed above)

  • Language
    - Excessive profanity is prohibited on your social networking page(s) including comments posted by friends or visitors to the page.
    - There may be no threatening or harassing comments either from the student or in comments posted by others.
    - Any slanderous, libelous, or negative comments about Oldfields School or its constituents are prohibited.
    - No sexually explicit language
  • Pictures, Video, and Audio
    - There shall be no pictures or video depicting any act or action that is illegal under the statutes of The State of Maryland on any Oldfields student’s or faculty’s site(s).
    - There shall be no sexually explicit or provocative pictures on any Oldfields student’s or faculty’s site.
    - There shall be no pictures overtly displaying the use of alcohol, drugs, or tobacco products on any Oldfields student’s or faculty’s site(s).
    - Community members may not video-tape other community members and post that video on the Internet without the consent of all parties featured in the video. Doing so could result in a review by the School Judiciary Board or the administration, and actions may be taken.
  • Live Video Chat (e.g. Skyping, FaceTime, etc.)
    - During the academic/work day you may video chat in Rodney if:
    • specific permission is given by a teacher during that teacher’s academic class
    • and you stay in the presence of that teacher
    • After the academic/work day is over, you may Skype anywhere in Rodney except for the library
    • You may not video chat in the library at any time!
  • References to Oldfields
    - There may be no use of any of the Oldfields School logos or seals on any social media or private web pages.
    - Personal information such as phone numbers, addresses, or information about other community members should not be posted.
    - You are not to create or participate in social networking sites/pages that damage Oldfields’ public image.

If any malice is suspected on your social networking/video page, a member of the school administration must be granted access to the aforementioned page on a moment’s notice.

Please inform the Oldfields Technology Department of any messages/emails/postings you encounter that you deem uncomfortable or threatening. It is a good idea to print out the material in case the offender edits/deletes the posting before action can be taken.

6. Warranties and Support - Oldfields School makes no warranties of any kind, whether expressed or implied, for the service it is providing and will not be responsible for any damages suffered. This includes, but is not limited to:

  • Loss of funds or data resulting from delays, non-deliveries, mis-deliveries, or service interruptions
  • Loss of hardware, software, or data caused by negligence or user-error
  • Loss of hardware, software, or data resulting from power surges or outages
  • Loss of hardware, software, or data resulting from a computer virus

Use of any information obtained by computer communication is at your own risk. Oldfields School specifically denies any responsibility for the accuracy or quality of information obtained from the Internet.

Oldfields’ Technology Department will support only approved hardware and software. Any hardware or software installed, that has not been approved by Oldfields School, will not be supported. Any problems that are created by non-approved hardware or software will be the responsibility of the student or faculty/staff member.

The Oldfields Technology Department will only support computers that have the operating system installed in the English language.

Oldfields is responsible for providing a working phone jack with local dial tone for a student by request. We are not responsible for providing the physical phone-set. The analog phone-set is the responsibility of the student/family. As stated in section #4, students in the dorms do not have access to their own dedicated network/Internet connection and they should not bring VOIP (Voice Over Internet Protocol) phones to school.

7. Security and Safety - Security on any system is a high priority, especially when the system involves many users. If you feel you can identify a security problem on the network(s), you must notify the Oldfields Technology Department immediately. Do not demonstrate the problem to other users. Such misuse could result in the cancellation of the involved parties’ account(s)/service. Attempts to log onto the network(s) as a system administrator will result in cancellation of user privileges.

We strongly suggest that users never leave their computers/tablets/phones unattended or in unlocked rooms or lockers (for day students). Oldfields takes no responsibility for loss of hardware that was left unattended/unsecured.

All device cables (especially power cords/chargers) should be in good condition. Use of cables with exposed wires is forbidden, and covering such exposed wires with electrical tape is not acceptable. Failure to adhere to this clause violates our core principle of Health and Safety.

8. Right to Use - Various pieces of software may be loaded on student and faculty/staff-owned computers during their time at Oldfields. As long as the individual is a member of the Oldfields community they have the right to use this software. Upon departure from Oldfields, an individual’s right to use this software is voided. The software must be removed! The Oldfields Technology Department will assist with this software removal. Anyone who leaves without seeking assistance takes responsibility for removal of this software. (Software could include but is not limited to: SMART Board Notebook software, Symantec Endpoint Client, etc

9. Vandalism/Damages - Vandalism is defined as any malicious attempt to harm or destroy hardware, software, or the data of another user, the Internet, Oldfields School, or any agency or organization connected to the Oldfields network(s). This includes, but is not limited to, physical damage and the creation or uploading of computer viruses. Vandalism will result in cancellation of network(s) privileges.

You are prohibited from defacing school-owned equipment (e.g. desktops, laptops, tablets, printers, phones, etc.). Defacing includes, but is not limited to, adding stickers, drawing on, removing important factory labels/IDs, changing the color of a device, etc.). This is considered to be damage and could result in a monetary fine to repair/replace the damaged part.

Users (i.e. students, faculty/staff and guests) will be held accountable for loss of or damage to any school-owned equipment (e.g. computers/tablets, printers, phones, cables, AC adapters, cameras, wiring, accessories, etc.) borrowed from or provided by the Oldfields Technology Department. They are monetarily responsible for repair cost or total replacement cost, with a comparable device chosen by the Oldfields Technology Department.

2018-2019 PARENT OF STUDENT USER:

I understand that my student will be expected to abide by the terms and conditions for the use of the school network, computer related technology, and phone system at Oldfields School. I further understand that any violation of the regulations is unethical and may constitute a criminal offense. Should my student commit any violation, their access privileges may be revoked, school disciplinary action may be taken, and/or appropriate legal action may be taken.

In signing this form I am stating that my student will abide by the terms set forth in this document.

I hereby give Oldfields School permission to allow my daughter(s) to access social media sites (e.g. Facebook, Twitter, etc.) during non-academic times by restricting her Internet access account.​​​​
Please type your full name


On-Campus Driver Form

Parents who will drop off and/or pick up day students should fill out this form. If you do not, please choose Does Not Apply.

Please type your full name.​


Information Release Form

We often have requests for your daughter’s records (official transcripts or interim reports) to be sent to her previously attended schools, future educational institutions, or to educational counselors. As a result, we ask that you please sign below if you give permission for Oldfields to release your daughter’s records to designated officials from the people or institutions listed above.

Please type your full name.


College Guidance Office Transcript and Supporting Materials Release Form

I authorize Oldfields School to submit an official transcript, counselor recommendations, teacher recommendations, and any other supporting documents to the institutions to which I have submitted applications. In making this request, I grant Oldfields (and its employees) permission to provide these institutions with any information about me that Oldfields believes is relevant to my application. I also acknowledge that I have read the School Guidebook concerning college guidance, applications, and applicable procedures, but recognize that those statements in no way limit the specific authorizations that I provide in the Release Form. I specifically confirm that Oldfields School is not subject to the Family Educational Rights and Privacy Act.

I also confirm that recommendations and other documents (other than official transcripts) that are forwarded by Oldfields to any institution to which I have applied are confidential and may not be reviewed by me or anyone acting on my behalf, including my parent or guardian, whether at the time of submission of those materials to any institution or thereafter.

I also acknowledge and agree that any changes in my academic or disciplinary status occurring after Oldfields has provided a transcript, recommendations, or other materials, will be communicated to all colleges to which I have applied, regardless of whether the college has asked for the information in its materials.

I hereby release Oldfields School, and its current and former employees, from any and all liability for information provided pursuant to this Release Form. I realize that Oldfields School is providing information to the institutions to which I have applied in reliance on the promises and assurances I have made in this Release. Therefore, I agree that the authority granted to Oldfields to provide information to any institution of higher learning to which I have applied, and the scope of the release provided to Oldfields School and its current and former employees, shall be as broad as permitted by law.

Please type your full name.


Photo and Name Release Form for Oldfields Communications and Broadcast Media

With the goal of promoting the excellence of our School and our students while also protecting their privacy, as stated in item #7 in the Oldfields Enrollment contract, Oldfields School reserves the right to use our students’ images and names on our official website, in our publications and communications, on our official school-managed social media sites, and to allow media photographers and videographers to photograph students engaging in School activities.

Use of Photo

As stated in item #7 of the enrollment contract: I/ We also agree and give Oldfields the irrevocable right to use any photographs or visual or audio footage of the student, and I/we waive any rights that I/we may have to inspect and approve the finished product or copy that may be created using the student’s image. I/we further release Oldfields and its employees, agents, officers, and directors from any damage, foreseen or unforeseen, caused by such use, as well as any payment otherwise associated with the use of Student’s image. I/we understand that copies of the materials produced may be utilized in any format, including posting on the School’s website and/or on the School’s official social media sites.

Use of Name

I/ We also agree and give Oldfields the irrevocable right to use any photographs or visual or audio footage of the student, and I/we waive any rights that I/we may have to inspect and approve the finished product or copy that may be created using the student’s image. I/we further release Oldfields and its employees, agents, officers, and directors from any damage, foreseen or unforeseen, caused by such use, as well as any payment otherwise associated with the use of Student’s image. I/we understand that copies of the materials produced may be utilized in any format, including posting on the School’s website and/or on the School’s official social media sites.

Please type your full name​.
If you do not wish to give permission for Oldfields to use either your daughter's name and/or your photo/video, please contact: Communications@OldfieldsSchool.org


Student Debit Account Worksheet

All students are required to have a personal debit account at the school. It works just like a bank account and is used to provide the student with a spending allowance and to process non- tuition related charges. Please note the following:

  • An account statement is emailed to the parent/guardian at the end of each month.
  • The debit account is meant to be fully funded at all times to support any charges that may occur. Oldfields reserves the right to deny allowance withdrawals or charges due a lack of funds.
  • An email from the parent/guardian is required before we release extra money to student.
  • Deposit amounts vary based on the expenses you plan on incurring.
  • You may mail a check made out to Oldfields School or hand deliver a check at the beginning of school. No credit cards are excepted
($50.00 weekly maximum)​​

Extraordinary Funds: This category will be used when releasing money to the student in addition to their “normal” allowance. Parental permission is required in most cases.

Funds in the debit account are not earmarked or held within categories. Oldfields reserves the right to deny a purchase or withhold an allowance withdrawal if the debit account is overdrawn.
Send or deliver a check to the Business Office payable to the Oldfields School. Credit cards are not accepted.​​​
Please type your full name​​.
For more information, contact MK Koehler, Assistant to the Business Manager at 443-662-1012 or KoehlerMK@OldfieldsSchool.org


Emergency Contact Information

Blackboard Connect®

One of the methods that Oldfields uses to communicate with school-wide announcements and emergencies is a phone-based system called BlackboardConnect®. This system enables the School to contact you, with a recorded telephone message or a text message, at up to two guardian phone numbers per student (one per parent/guardian).

In order to make the BlackboardConnect® emergency communication system more effective, we have decided to only use cell phone numbers. We feel that this will enable the School to reach the appropriate person in the timeliest manner. We are asking you to provide us with your cell phone number in the event of a school-wide announcement (e.g. delay of school opening due to weather) or an emergency (e.g. extended school power outage, school phone line outage, etc.).

Please note:

  • It is your responsibility to inform us of a cell phone number change by contacting the Admission Office.
  • International Parents Only:At this time BbConnect®cannot place international calls.If your daughter has a guardian in the United States, please provide his/her cell phone number.
  • We can only input two guardian phone numbers per student.(For example, we can’t accept Mom, Dad, Step-Dad, and Step-Mom.You must choose the best two.)
  • If you do not have a cell phone, please use your home phone number, but note that home numbers cannot receive text.
  • All calls/texts are placed in Eastern Standard Time (EST).You could receive a call/text any time of the day or night.
  • Parents/Guardians only please – not cousins, aunts, family friends, etc. – unless they are a guardian.
Please type your full name.​

Please type the full name.


Grandparent Information

In order to include grandparents in the invitations to special events (such as Grandparents' Day!) and school performances, we would appreciate if you would share/update their contact information. Thank you!





Transportation and Overnight Permission

Permission for Transportation: Unless specified below, students are allowed to ride only in a vehicle driven by their parent/guardian, Oldfields employees, and drivers on School-authorized activities or field trips. Custodial parents or legal guardians may authorize their daughter to have additional transportation privileges by completing and signing below.

Unrestricted Permission for Transportation

My daughter may decide for herself with whom she will ride. If you give your daughter unrestricted permission for transportation, the School will not communicate with you regarding her choices and will require no calls from you regarding her transportation decisions. Giving your daughter this choice allows her a great deal of freedom and if granted, we recommend that you have a conversation with her regarding your expectations of her decisions.

Do you give your daughter unrestricted permission for transportation​​

Restricted Permission for Transportation

If you give your daughter permission in any of the following areas, no communication between you and the School will be required if the student wishes to ride with someone in that group.

The following list may be updated any time during the school year by contacting Director of Residential Life Libby Pace: PaceL@OldfieldsSchool.org, 443-662-1084

My daughter may ride with other Oldfields parents or guardians​​​​
My daughter may ride in a taxi or other forms of public transportation​​​
My daughter may ride with the following people:

Communication for Overnight Permission

Anytime an Oldfields student spends the night away from campus, she needs permission from a custodial parent or legal guardian (except when on an official school trip.) This communication needs to be received by the Director of Residential Life before 3 PM on Thursday. One additional privilege or overnight may be granted during the course of the weekend. You may need to contact the Weekend Duty Office: 443-662-1111.

Oldfields will accept parents’/guardians’ written or verbal permission for transportation and overnight permissions unless otherwise specified.

Please indicate below if we may accept transportation or overnight permissions from any other adults. We would contact these adults if we could not reach you. Please type their name and relationship to the student below.
The General Release and Waiver of Claims included on the enrollment contract remains in full force and effect.
Please type your full name
All questions about transportation and overnight permission should be directed to: Director of Residential Life Libby Pace: PaceL@OldfieldsSchool.org, 443-662-1084

Please provide an email address where we can send a link to your current form.

Email Address :
1500 Glencoe Road
Sparks Glencoe, Maryland 21152
410.472.4800
EACH GIRL'S SUCCESS

Each Girl's Success

At no other school will so many caring individuals be focused on a young woman’s success as a student, a leader, an athlete, an artist, or an adventurer!

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The Oldfields Difference

From our unique academic schedule to our one-of-a kind May Program, there are benefits to OS students that cannot be found elsewhere.

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Undeniable Results

High standards, low pressure, and a supportive environment result in confident, successful young women.

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A Sporting Life

Experience a different approach to coaching and team building, one where sportsmanship matters and there is a place on the team for everyone.

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Unleash Creativity

In the spotlight or behind the scenes, in the studio or behind the camera, find your creative outlet.

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A Girl and her Horse

Oldfields’ Riding Program is where learning moves out of the classroom and into the barn.

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Total Life Balance

Students’ days are intentionally planned to nurture mind, body, and spirit – and have fun!

Student Life >

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Each new experience and every time-honored tradition we share with Oldfields girls is made possible by the gifts you send.

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